The Society has limited funds to support archaeological and historical research in Bristol, Gloucestershire and South Gloucestershire, arising from bequests from the late Miss Irene Bridgeman, Mr H Gordon Williams, Mr SCF Wills and Mr NA Deas. Applications for grants should be made to the Research Grants Panel, care of the Honorary General Secretary. Applications are considered in the month preceding each Council meeting, that is to say, the papers must be with the Honorary General Secretary by the first day of February, April, July or October. Applicants will be advised of the result immediately after that meeting of Council. Grants will not normally exceed £1000 but may be larger in exceptional circumstances. The grants are intended to assist with out-of-pocket expenses such as travel, to and from the site or location of sources, copying of original manuscript sources, equipment hire and its transport, or specialist reports on finds. This list is not exclusive. Costs which will not be reimbursed (save under exceptional circumstances) include lodging, subsistence and other personal expenses which would normally be paid for by the applicant or his co-workers if they were not engaged on the project. Grants will not be awarded for expenses already incurred and will normally be payable in two equal instalments at the beginning and end of the project.
Projects for which grants have been awarded should be completed within three years of the award, i.e. unless a project submitted by 1 February 2015 has been completed by 1 March 2018 the grant will be forfeited, unless an application for an extension of time has been approved. Applicants will be asked to supply receipted invoices for the costs they are claiming on completion of the project.
Applications will only be accepted if they are made on the official application form (see links below). Each application must be accompanied by details of the project and detailed written estimates of the costs to be met by the grant. In the case of applications relating to archaeological projects the accompanying details should include an 8-figure national grid reference and a summary of known information from, for example, the Historic Environment Record. The accompanying details should not exceed 600 words in length and should be supplied single-sided on A4 paper. It is the responsibility of the applicant to arrange for two references to be supplied by the referees direct to the Honorary General Secretary before the closing date for applications.
It is a condition of the award of a grant that the results of the research shall be offered for publication in the Society's Transactions. The article or report must conform to the house style of the Transactions as set out in the Editor's Note of Guidance. The article or report must be submitted to the Editor of the Transactions within 12 months of the completion of the project. If, however, the research forms part of a wider project, for which another form of publication is preferable, this condition may be waived at the discretion of the Research Grants Panel. In whatever form the report is published it is an absolute condition of an award that the assistance of the Research Fund is acknowledged on the title page of the article or report. Each grant will be made in the name of one of the donors and the acknowledgement should record this.